Job Details

Compliance Coordinator - Administrative Assistant

We are seeking a dependable, detail-oriented Compliance - Administrative Assistant to join our team. This position is responsible for overseeing USDA program compliance and documentation while also supporting the company's accounts payable functions.

The ideal candidate is highly organized, comfortable working with regulations and financial records, and able to manage multiple responsibilities while maintaining accuracy and confidentiality.

Key Responsibilities

USDA Compliance

• Oversee and maintain compliance with applicable USDA program requirements.
• Maintain accurate USDA records, reports, documentation, and supporting files.
• Review documentation to ensure information is complete, accurate, and submitted within required deadlines.
• Assist with USDA audits, reviews, monitoring visits, and corrective-action documentation.
• Monitor program requirements and help ensure company locations remain in compliance.
• Communicate USDA requirements, procedures, and documentation expectations to appropriate staff.
• Maintain organized records in accordance with USDA record-retention requirements.
• Stay current on changes to applicable USDA regulations and program requirements.

Accounts Payable

• Review, code, and process vendor invoices accurately and in a timely manner.
• Match invoices with appropriate supporting documentation and approvals.
• Enter invoices and payment information into the accounting system.
• Prepare and process vendor payments.
• Reconcile vendor statements and research discrepancies.
• Maintain accurate vendor records and accounts payable documentation.
• Respond to vendor inquiries and resolve invoice or payment issues.
• Assist with month-end accounts payable reconciliation and reporting.
• Support other accounting and administrative functions as needed.

Qualifications

• Previous experience with compliance, food-service programs, or regulatory documentation preferred.
• Previous accounts payable, bookkeeping, or accounting experience preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to interpret and follow policies, procedures, and regulatory requirements.
• Strong computer skills, including Microsoft Excel and other office/accounting software.
• Ability to maintain confidential financial and employee information.
• Strong written and verbal communication skills.
• Ability to work independently, meet deadlines, and manage multiple priorities.

What We're Looking For

We are looking for someone who takes ownership of their responsibilities and understands that both regulatory compliance and financial accuracy are essential to the organization. The successful candidate will be thorough, dependable, proactive, and comfortable following up with staff and vendors to ensure documentation and financial records are complete.

Position: Compliance Coordinator - Administrative Assistant

Employment Type: Full-Time Schedule: Monday–Friday Location: Roanoke, VA

EOE Drug Free Work Place