Job Details

Job Title

Performs responsible skilled clerical and technical work in the Office of the Circuit Court.

Essential Job Functions

Issues various licenses to the public by entering prescribed information on application forms, receiving and recording fee payments, issuing receipts, administering oaths when required, and completing licenses by stamping or machine printing information on standard forms.

Prepares a variety of legal instruments such as judgments, financing statements, subpoenas, fieri facias, and capias, on standard forms which require the insertion of names, action to be taken, and other required information.

Calculates taxes and fees, using appropriate schedules, for various legal transactions.

Qualifies public officials and notaries public by ascertaining that required documents are in order and administering the appropriate oath.

Indexes legal documents such as deeds, wills, and licenses into the computerized system.

Requirements/Preferences

Education Required: High school diploma or equivalent supplemented by business school or college level courses or training in business administration or a related field.

Experience Required: Some experience in legal field, court system, or related area.

Certifications/ Licenses None.

Knowledge, Skills and Abilities

• Thorough knowledge of standard office terminology, procedures and techniques.
• Ability to operate a variety of office equipment including a personal computer and other information processing equipment, a computerized cash register, and video recording equipment
• Ability to communicate effectively and tactfully with the public and other employees
• Ability to perform basic arithmetical computations
• Ability to read and understand legal documents
• Ability to follow oral or written instructions; learn various functions and operations of the Circuit Court; and to maintain the confidentiality of information handled within the office.

Additional Requirements Subject to a complete criminal history and Child Protective Services background search with acceptable results. Must also be able to perform the job as described in the Physical and Environmental Demands section of this job description. Supervisory Responsibilities None.

Other Information

Overall physical strength demand: Sedentary - Lift and/or exert force up to 10 lbs. occasionally or insignificant weights frequently; sitting most of the time.

Physical demands: C = Continuously 5.5 to 8+ hours daily - F = Frequently 2.5 to 5.5 hours daily - O = Occasionally Up to 2.5 hours daily - R = Rarely Less than 1 hour per week - N = Never Never occurs.

Environmental factors: N = Never - R = Rarely - D = Daily - W = Several Times Per Week - M = Several Times Per Month - S = Seasonally.