Job Details

Administrative Assistant

The Administrative Assistant provides high-level administrative and operational support to senior leadership (Vice President(s), Physician Chair, department and/or affiliates), ensuring efficient coordination of activities, communication, and departmental operations.

The Administrative Assistant:

• Provides administrative support to section leadership
• Manages complex calendars, schedules meetings, and coordinates travel arrangements.
• Prepares correspondence, reports, presentations, and other confidential materials.
• Screens calls, manages communications, and routes information appropriately.
• Prioritizes competing demands and ensures timely completion of tasks and projects.
• Maintains confidential files and sensitive information.
• Manages office supplies, equipment, and purchasing processes.
• Prepares and tracks budgets, expenses, and accounts payable documentation.
• Creates and maintains databases, spreadsheets, and reports.
• Navigates internal systems.
• Coordinates meetings, conferences, and events, including preparation of materials.
• Supports payroll processes and timekeeping functions as assigned.
• Assists with research, reporting, and administrative projects.
• Coordinates communications such as newsletters and organizational updates.
• Supports community partnerships, events, and organizational initiatives.
• Organizes employee recognition and departmental events.
• Maintains professionalism and effective communication with all stakeholders.
• Has excellent customer service and interpersonal skills.

Compensation Range:

$18.70 - $26.18

Employee pay is based on a variety of factors, including qualifications, credentials, education, and prior work experience. The compensation range does not include benefits or pension plan.

Benefits, Pay and Well-being at Carilion Clinic:

Carilion understands the importance of prioritizing your well-being to help you develop and thrive. That's why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life – at work and when you're away. When you make your tomorrow with us, we'll enhance your potential to realize the best in yourself. Below are benefits available to you when you join Carilion:

• Comprehensive Medical, Dental, & Vision Benefits
• Employer Funded Pension Plan, vested after five years (Voluntary 403B)
• Paid Time Off (accrued from day one)
• Onsite fitness studios and discounts to our Carilion Wellness centers
• Access to our health and wellness app, Personify Health
• Discounts on childcare
• Continued education and training