Job Details

Job DescriptionCoordinate activities and projects for assigned inventory program area(s). To administer, manage and maintain IMS Inventory operations and/or Major Equipment and Fixed Asset Accounting programs district-wide.How You Will ContributeAdminister VDOT's Major Equipment Fixed Asset Accounting Program: ensure compliance with policies and procedures; maintain the major equipment web‑based database and data entry of additions, deletions and changes; prepare and distribute detailed analysis reports; conduct physical annual inventories; maintain major equipment files, including surplus.Administer the District Leased Equipment Program: monitor, interpret and enforce compliance with established policies; collect lease forms and record data in the state leased equipment accounting system; identify training needs and coordinate training; provide timely data to auditors.Inventory Data Review and Analysis: monitor and analyze inventory data; provide guidance related to applicable policies; interpret policies and procedures; create and provide inventory management reports to supervisors.Inventory Program Compliance: conduct inventory program activities in compliance with established policies, procedures and guidelines.Inventory Program Management: ensure required materials are available to support core functions and events; monitor purchases and inventory to ensure they meet specifications.Major Equipment, Salvage and Surplus Program: oversee the district inventory salvage and surplus property program; identify and ensure proper identification and disposal of obsolete, salvage and surplus items; coordinate donations or sales to state and local agencies; prepare reports of disposed items for submission to DGS; develop and conduct training on policies and procedures.Minor Equipment: administer the district's minor inventory equipment; monitor compliance with policies; ensure minor equipment databases and documentation are up to date and accurate.Monitor Inventory: monitor stock or assigned inventory items at all locations; perform physical counts as needed; review transactions and develop reports of findings.Record Retention: manage the record retention program for the district; ensure records are stored or disposed of properly and in compliance with policies; act as point of contact for the Records Management Division and conduct site visits; communicate policy to staff; identify training needs.Statewide Committees: serve on statewide committees providing input on decisions and policies; communicate progress, results and information to program leaders or other stakeholders.Technical Guidance and Training: provide technical guidance, problem resolution and training on assigned inventory program area; serve as liaison on inventory related issues; develop and update resource and training materials; conduct policy and procedure training.What Will Make You SuccessfulAbility to analyze financial transactions and reports, prepare summaries and recommend actions for others.Ability to reconcile and evaluate data and produce appropriate reports.Ability to communicate effectively orally and in writing, and to interpret and apply policies and procedures.Knowledge of inventory, accounting and procurement policies, principles and methods.Ability to lift or carry up to 50 lbs.Ability to multi‑task, set priorities, and organize work to meet deadlines.Ability to plan, organize and set own priorities with minimal supervision.Ability to provide extraordinary customer service.Ability to research, assemble and prepare documentation for internal auditors and Auditor of Public Accounts.Ability to work independently.Knowledge of automated financial, accounting or inventory systems.Knowledge of inventory management controls and compliance review processes.Knowledge of record retention and surplus policies and procedures.Skill in the use of computers and software applications including MS Office.Working knowledge of warehousing and inventory procedures.Minimum QualificationsAbility to analyze, reconcile financial transactions, reports and prepare summaries and courses of action for others.Effective oral and written communication skills.Capability to independently organize and prioritize workload while delivering outstanding customer service.Experience researching, assembling and preparing documentation for audits.Experience applying inventory practices, compliance, GAAP, procurement and internal control concepts.Experience interpreting, applying inventory, accounting and procurement policies.Computer and software application proficiency.Valid driver's license.Additional ConsiderationsCombination of training, experience or education in Accounting, Business or related field desired.Experience with automated procurement, inventory, finance or accounting systems.Code of ConductVDOT employees must abide by VDOT's Code of Ethics and the Commonwealth's Standards of Conduct.Equal Opportunity EmployerVDOT is an equal opportunity employer.Pre‑Employment ScreeningAll VDOT positions require pre‑employment screenings, which may include:Fingerprint‑based criminal history background checkDMV record checkWork history verificationReferencesPre‑employment physical examDrug screen#J-18808-Ljbffr