Job Details

Accounts Payable & Finance Operations Specialist

We are seeking a disciplined and detail-oriented Accounts Payable & Finance Operations Specialist to support our Finance team. In this role, you will manage supplier invoices, ensure timely payments, reconcile accounts, and help maintain clean finance operations, in direct collaboration with our Financial Controller, Nikolett, and our CFO, Marusa.

Accounts Payable Operations:

• Collect, verify and process incoming supplier invoices
• Rename, organize, and upload files into the accounting system
• Ensure complete documentation for posting by the accountant

Bank & Payment Activities:

• Monitor automated bank feeds and identify missing receipts or unmatched items
• Follow up with internal teams to obtain missing invoices or supporting documentation
• Prepare payment batches for CFO review and approval

Reconciliation & Controls:

• Ensure accounts payable balances are reconciled correctly in the system
• Highlight discrepancies and follow up for resolution
• Assist with month-end AP checks as required

Bank & Compliance Support:

• Act as operational contact for bank compliance or documentation requests
• Support timely responses to KYC/AML or bank-related queries

Hard Skills

• 24+ years' experience in accounts payable, finance operations, or related field
• Relevant formal education (Accounting/Finance/Business Management or similar)
• Strong organizational skills and extremely detail-oriented
• Experience with accounting systems (e.g., Xero, QuickBooks, NetSuite, SAP)
• Comfortable working with online banking portals and payment tools
• Exposure to multi-entity or multi-currency operations

Soft Skills

Strong communication & collaborative skills (perfectly fluent in English)

Goal-oriented, ownership and commitment

Doer mindset - we are moving fast and need people who can balance execution, planning, and strategy

Humble - willing to learn, open to feedback

Self-motivated and able to work independently with strong structure and accountability

Experience operating effectively in fast-growing / startup environments

#NSFW - Comfortable working in an industry involving uncensored models and content

Why EverAI?

Exponential Growth: From 50M users in 2 years, to 100M next and 500M beyond

Track Record of Category-Creating Innovation: We consistently launch world-first AI applications setting the pace, not following it

Global Impact: Top-tier user growth, real-world adoption, and cultural relevance

Proven Leadership: A senior team that's launched, scaled, and exited & IPO'd multiple scale ups now fully focused on reshaping AI companionship

Elite Remote Team: 100% remote and built to win world-class talent from Tier 1 tech companies, with a culture of ownership, velocity, and radical creativity

Ethical Core: Our AI ecosystem is governed by EverGuard, our proprietary AI moderation technology, ensuring responsible development at scale

What We Offer

Contract Type: We prefer B2B, but we're flexible, what matters is long-term commitment and impact Work From Anywhere: Fully remote. Choose the environment where you do your best work Paid Time Off: 4 weeks (20 working days) of PTO per year to recharge and reset ??? Annual Gathering: A yearly in-person meetup to connect, brainstorm, and celebrate wins together ? Health & Wellness Support: Monthly allowance of 100 USD for health insurance expenses + unlimited 1:1 sessions with psychologists and lifestyle experts through OpenUp (also available for up to three family members) Co-Working Space Budget: Work from a co-working space up to twice per month (35 EUR / 40 USD per visit) to stay inspired and connected Learning Budget: Dedicated funds to support your professional growth: courses, books, conferences, events, or certifications Equipment: Company laptop provided + monitor budget up to 250 USD for your workspace setup AI Tools Access: Premium access to ChatGPT, Cursor, Hugging Face, and others, to power your ideas and workflows

Top Tier Talent Is Our Multiplier

We're a fully remote group of A-players from Tier 1 tech, led by an exec team who've launched, scaled, and exited multiple companies. We move fast, and care deeply about what we build and who we build it with.

We're looking for exceptional talent ready to ship & distribute world-first AI products at scale, fast, and co-create with us this category-defining business.

If that's you reach out and apply!

External Referral Program

Know someone who could be a great fit for this role? You can refer them through the EverAI External Referral Program and earn a bonus of up to 2,500 USD if they're hired.