Job Details

Job Description

The Human Resources Coordinator provides broad operational and administrative support across multiple HR functions, including Talent Acquisition, People Experience, Compensation & Benefits, Learning & Organizational Development, HR Analytics and overall HR Compliance. This role serves as a key operational partner within Human Resources, ensuring efficient execution of processes, maintaining regulatory compliance, and supporting department initiatives and workforce priorities.

The position is responsible for coordinating employee lifecycle activities, supporting the Non-Employee Process, maintaining data integrity, and contributing to continuous process improvement efforts. The Human Resources Coordinator plays a critical role in delivering consistent, compliant, and service-oriented HR support to leaders, employees, and external partners.

Essential Functions and Responsibilities
• HR Operations and Employee Lifecycle Support
• Coordinate and support employee lifecycle processes including hiring, transfers, promotions, status changes, and separations
• Assist with interview scheduling, candidate communication, and hiring logistics during routine and high volume recruitment periods
• Partner with managers to support onboarding readiness and workforce transitions
• Support HR compliance audits and ensure required documentation is complete and accurate prior to employee start dates

Non-Employee Process Coordination
• Coordinate and administer the Non-Employee process around onboarding, processing and offboarding including but not limited to contractors, agency/travelers, providers, clinical/academic affiliations, volunteers/observers, vendors, and other external partners.
• Provides support to the management of academic partnerships and external organizations regarding documentation and clearance requirements
• Ensure completion and accuracy of required clearances including background checks, immunizations, attestations, and system access
• Maintain tracking tools and documentation related to non-employee placements and compliance timelines

HR Compliance and Data Integrity
• Track compliance documentation including I-9s, licensure and certification records, background screenings, and required attestations
• Run routine operational reports and support data validation efforts to ensure system accuracy
• Assist with HRIS audit, logs, and tracking mechanisms
• Support adherence to Federal, State, and Local employment laws and internal policies

Process Improvement and Project Support
• Participate in cross functional HR initiatives and workforce related projects
• Document current state processes and assist in identifying opportunities to streamline workflows and improve efficiency
• Support implementation of new HR tools, system enhancements, and operational changes
• Contribute to standardization of HR procedures and development of job aids or reference materials

Employee Relations and Administrative Support
• Provide administrative support for employee relations matters, investigations, and documentation as directed
• Assist with maintenance and communication of employee resources, HR policies & procedures, organizational charts, and internal HR resources
• Collaborates key internal and external stakeholders on shared initiatives

Additional Duties
This Job Description reflects the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered as a complete description of all the work requirements and expectations that may be inherent in the position. The omission of specific statements of duties does not exclude them from the position. Management of the Health Care District of Palm Beach County reserves the right to assign duties not listed herein as necessary to accomplish the goals of the organization

Qualifications

Education:

Associate's degree required; Preference for a bachelor's degree from an accredited college or university in Business Administration, Human Resources, Psychology, or a related field required

Experience:

Two or more years of progressive experience in a Human Resources function or comparable work experience (Healthcare preferred)

Certification:

PHR or SHRM-CP preferred

Licensure:

N/A

Registrations:

N/A

Training:
N/A

About Us

The Health Care District of Palm Beach County is an independent special taxing district that has served as a healthcare safety net for more than 36 years to fill in gaps in access to healthcare services. This unique healthcare system covers the entire county and provides a wide range of services such as nine community health centers (Federally Qualified Health Centers) which serve everyone regardless of ability to pay; school health teams in 172 public schools; a lifesaving Trauma Hawk aeromedical helicopter program; a rural, public teaching hospital, Lakeside Medical Center; an award-winning skilled nursing center; a ground ambulance program for Health Care District patients needing a higher level of care and the county's Trauma Agency, which ensures quality outcomes within the county's trauma system and leads initiatives to prevent traumatic injury.

We are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, creed, religion, military or veteran status, age, sex, pregnancy status, genetic information, national origin or ancestry, citizenship, physical or mental disability, marital status, sexual orientation or identification status, or any other legally recognized category protected by jurisdictional, state or federal law. The information collected by this application is solely to determine suitability for employment, verify identity and maintain employment statistics on applicants.

We are also committed to maintaining a safe, healthy, and productive work environment for all employees. As such, we are a Drug-Free Workplace.

This role may require Agency of Health Care Administration (AHCA) background screening and clearance. As required under House Bill 531, applicants may review AHCA's education and awareness information at the following link: