Job Details

Job description:

We're seeking an Office Administrator with Quickbooks experience to keep our workplace running efficiently and to support the team with a wide range of administrative tasks. This role involves coordinating dailyoffice activities, assisting with basic financial and HR processes, and helping maintain an organized, professional environment. The ideal candidate is detail-oriented, adaptable, and comfortable juggling multiple responsibilities.

Primary Responsibilities

Office Coordination

• Monitor office supply levels and arrange replenishment when needed.
• Oversee general upkeep of the office and schedule service for equipment or facility issues.
• Welcome guests, manage vendor interactions, and serve as the main on-site contact.
• Support compliance with internal procedures and workplace safety guidelines.

Administrative Support

• Coordinate schedules, set up meetings, and maintain calendars for staff.
• Arrange travel accommodations and itineraries.
• Manage incoming and outgoing correspondence, including mail, email, and phone inquiries.
• Organize and maintain both digital and physical filing systems.

Required Skills & Qualifications

Skills

• Experience utilizing Quickbooks
• Strong written and verbal communication abilities.
• Excellent organizational, time-management, and multitasking skills.
• Comfortable using standard office software, particularly Microsoft Word, Excel, and Outlook.
• High attention to detail and strong customer-service orientation.

Qualifications

• High school diploma required; additional education in business or a related field is a plus.
• Previous experience in an administrative or office support role is preferred.