Job Details

Contract Manager Facilities Supervisor

Plan and deliver the local Facilities section contract program. Provide contract development and management support for Facilities contracts. Maintain compliance with the established Stormwater Pollution Prevention Plan (SWPPP) for the local complex.

How you will contribute:

• Budgeting and Reporting: Implement and maintain reporting systems that verify timeframes of existing contracts. Prepare periodic analytical reports for management use. Coordinate development of a contract budget, monitor and analyze expenditures versus budget and spend plan and analyze variances, update forecasts and recommend corrective actions and adjustments in response to findings and business needs.
• Contract Development and Management: Develop contracts for local and regional structures and facilities. Utilize different contracting approaches to ensure delivery of program objectives in a cost effective manner. Develop, analyze, interpret and recommend business processes and procedures to ensure compliance. Collaborate with district and regional management to forecast business needs in program area. Determine the type of procurement contract needed, the scope and specifications and specific terms and conditions of the work. Work with the procurement staff to get the contract to bid, follow through to award and Notice to Proceed, issue any vendor complaints, and identify other needs that may require contracts. Modify contracts and issue change and task orders, as needed.
• Payment Processing and Audit Functions: Validate contract invoices for compliance with contract terms and conditions. Work with fiscal and procurement for payment processing. Verify contract expenditures and funding.
• Stormwater Management: Maintain compliance with established Stormwater Pollution Prevention Plan (SWPPP) for district complex by performing monthly inspections and completing required reports in response to renewed EPA regulations enforcement. Update Plan as facilities improvements and changes occur. Coordinate with other sections to address SWPPP compliance in specialty areas.

What will make you successful:

• Ability to communicate effectively verbally and in writing with diverse audiences
• Ability to develop requests for proposals (RFP) and invitation for bids (IFB)
• Ability to interpret and apply policies and procedures related to contract administration
• Knowledge of development and administration of complex contracts
• Knowledge of economic principles including life cycle cost analysis, cost-benefit analysis and budget development
• Knowledge of erosion and sediment control and stormwater management laws, regulations and permit processes
• Knowledge of laws, codes, government regulations and practices related to facilities management and construction
• Knowledge of procurement practices and general terms and conditions for professional services contracts as applied to construction and professional services
• Skill in the use of computers and software applications
• Skill in writing technical documents and contracts and generating detailed reports

Minimum Qualifications:

• Ability to communicate effectively verbally and in writing with diverse audiences.
• Ability to monitor contract expenditures and validate payments for completed services.
• Considerable knowledge of construction, trades and overall facilities operations.
• Experience in development and administration of complex contracts. Ability to develop requests for proposals and invitations for bids.
• Knowledge of laws, codes, government regulations, permits related to facilities management, construction and stormwater management.
• Knowledge of procurement procedures, general terms and conditions for professional services contracts.
• Skill in writing technical documents, contracts and generating detailed reports. Skill in use of computers and software applications.
• Valid driver's license.

Additional Considerations:

• A combination of training, experience, or education in Business Management, Building Management, Construction Management or related field desired.
• Experience in facilities construction, maintenance and repair, planning project management and compliance. Experience developing and managing construction and facilities-related contracts.
• Experience with financial programs and data management and reporting.
• Knowledge of Virginia Procurement Act and how it relates to contract management and administration
• Tradesman Licensure
• Virginia Construction Contracting Officer (VCCO) certification
• Virginia Contracting Associate (VCA) or Virginia Contract Officer (VCO) certification

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.