Job Details

BrightSpark is a learning and development studio that creates bold, people-first training and service culture experiences for hospitality, tourism, and service-driven brands. We blend creativity, strategy, and heart to craft learning that feels vibrant, human, and full of spark.

We are a Savannah-based, remote-first company built on the values of community, inspiration, and fun. Our team thrives on warm communication, smart systems, and doing meaningful work with clients who care about people.

We are looking for a part-time Executive Operations Coordinator to join BrightSpark in a permanent role. This person will serve as a central support partner across executive operations, business development, admin, and light marketing tasks such as supporting (not leading) social media scheduling and light community engagement.

Role Location: Hybrid (Savannah, Georgia)

Please Note: We are unable to consider fully-remote candidates for this role. You must live in the Savannah or the local area and be eligible to work in the United States.

The Executive Operations Coordinator is an energetic, highly organized, people-first professional who loves bringing structure to busy environments. You're the type of person who naturally turns chaos into clarity, keeps things moving, and communicates with confidence and kindness. You will support executive leadership directly while also contributing across business development, client communications, social media support, and day-to-day operations. Most of your work will be remote, but we will meet in person one day each week in Savannah for focused work sessions, collaboration, and planning.

✨ This is a part-time, permanent, Savannah-based hybrid role with flexible hours and the chance to grow with us.

You'll be an essential part of how BrightSpark runs: protecting time, supporting client projects, helping manage inbound enquiries, coordinating outreach, scheduling, organizing files, and keeping our systems flowing smoothly. This role is perfect for someone who loves variety and enjoys being the person who quietly makes everything work.

You will be hands-on with digital learning, visual design, layout work, and content structuring. This is a role where curiosity, creativity, and attention to detail will help you thrive, and you'll have support and mentorship to sharpen your craft every step of the way.

In this role you can expect to:

✨ Make the Complex Simple

• Bring order, clarity, and structure to inboxes, calendars, tasks, and workflows
• Maintain organized digital files, documents, and SOPs
• Help keep projects on track through light ClickUp (PMS) administration

🤝 Support with Heart

• Serve as a warm, thoughtful first point of contact for clients and partners
• Draft and send professional, friendly client communications
• Assist with scheduling, coordination, and logistics

🤝 Communicate Clearly

• Respond to inbound business enquiries with professionalism and personality
• Assist with drafting outreach emails and follow-up sequences
• Communicate proactively with the CEO about priorities, deadlines, and needs

🧭 Bring Order to Chaos

• Keep tasks, reminders, and follow-ups running smoothly
• Help manage CRM updates, lead tracking, and BD workflows
• Support proposal preparation and capability deck formatting

🚀 Drive Momentum

• Help prepare social media posts based on existing content
• Schedule social posts using Buffer
• Upload Reels/TikToks drafts and assist with newsletter setup
• Keep the CEO organized, supported, and focused on the highest-value work

💡 Solve Problems Before They Happen

• Anticipate needs and take initiative without waiting to be asked
• Research solutions, tools, or options to support smarter working
• Look for opportunities to streamline systems and simplify processes

Software you should be comfortable working in:

• Microsoft 365 (you should be an expert in this!)
• ClickUp or similar project management tools (This is a really important skill to have)
• Brevo CRM (or similar)

The perfect person for this role has:

• 2 years experience as a Personal Assistant, Operations Coordinator, or Business Support specialist
• Strong organizational instincts and a love of systems
• Warm, friendly, people-first communication
• A proactive, self-starting approach
• The ability to juggle multiple tasks without losing detail
• Confidence researching, figuring things out, and problem solving
• Comfortable handling both business and occasional personal admin
• Experience supporting social media scheduling and light engagement
• The ability to commute to Savannah weekly for in-person collaboration
• A calm, supportive, solutions-first mindset

Nice to have (but definitely not needed to apply):

• Experience in hospitality, service, or client-facing environments
• Experience supporting small businesses or creative studios
• Familiarity with newsletters, CRM workflows, or light marketing coordination

Be who you are with us!

BrightSpark is committed to building an inclusive, supportive, and joyful working culture. We welcome applicants of all backgrounds and lived experiences. If this role excites you, even if you don't meet every single requirement, we encourage you to apply.

• Flexible working hours
• Health insurance allowance
• 40 hours of Flex Time per year
• Technology stipend
• Workers' compensation