Job Details

Exciting opportunity to work with the executives and team members at a local well-established

family-owned business.

We are seeking a professional and organized Administrative Assistant to be the first point of contact for our customers and vendors in our Roanoke showroom. This important role helps create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, and communication.

Administrative Assistant responsibilities include greeting customers, vendors, and visitors in a friendly and professional manner and providing general administrative support to our employees.

The Administrative Assistant duties crossover into three categories: Administration, Sales, & Accounting.

The Administrative Assistant should be able to ensure the smooth running of the office and help to improve company procedures and daily operation.

Job Responsibilities by Category:

• Administration
  • Oversee General Office Maintenance
  • Sending/Receiving Mail & Packages
  • Ordering Supplies/Keeping Supply room organized and neat
  • Office Errands & Shopping
  • Maintain the showroom neatness and organization on a daily basis
  • Provide General Support to all showroom visitors
  • Answer the main phone lines/field potential Sales Calls
  • Oversee phone system auto attendant/ recordings
  • Schedule office activities on shared Outlook calendar
  • Assist or oversee preparation for Office events
  • Assist with various duties for the administrative staff
  • Take payments from customers
  
  Sales
  • Assist Salespeople
  • Assist with pricing and ordering
  • Enter Sales Orders & Change Orders into QuickBooks
  • Maintain Finalized Customer Files in our electronic and Paper Filing Systems
  • Assist with Scheduling/Calendars
  • Assist with reporting as needed
  
  Accounting
  • Accounts Payable Daily Duties
  • Key invoices into QuickBooks
  • Track Vendor Insurance Updates (make sure insurance is current)
  • Assist with posting credit cards and other receipts into QuickBooks
  • Assist with various other record keeping duties

• Microsoft Office Proficiency--Outlook, Excel, and Word
• QuickBooks Experience is a plus
• Organizational Skills
• Excellent Communication Skills
• Customer Service Skills- Ability to demonstrate cabinetry and countertop products to walk-in customers. Training is provided.
• Trustworthy to handle important and sensitive information
• Team Player: Willing to do what needs to be done to see the job is complete.
• Self-Motivated to grow and learn the position
• Work well independently
• Valid Driver's License

Please note that background checks are run on all potential candidates, and drug tests are required for pre-employment. Salary is commensurate with experience. Great benefits package.

About the Company

Ideal Cabinets Design Studio is a custom cabinet shop with multiple showrooms to display our dedication to high-quality craftsmanship, outstanding design, and exceptional customer service. We work with homeowners, builders, and designers to create beautiful and functional cabinetry solutions.