Job Details

MARKETING COORDINATOR

As a collaborative and innovative center of design excellence, SFCS is dedicated to defining the next generation of Living, Learning and Healing Environments. Our family-oriented culture aims to provide an exceptional employment experience through which we deliver extraordinary service. From our four regionally located offices in North Carolina, Virginia, Kentucky, and Pennsylvania, we provide specialization in the design of senior living, education, healthcare, and government facilities nationwide.

Our Roanoke office is currently seeking a highly organized and energetic Marketing Coordinator to support the firm's marketing and business development efforts, with a primary focus on tradeshow and event coordination. This role plays a vital part in ensuring successful planning, execution, and follow-up of SFCS tradeshows, conferences, and marketing events across all offices. The ideal candidate will thrive in a fast-paced environment, enjoy managing details and logistics, and bring creativity and enthusiasm to the team.

This position's requirements are inclusive of, but not limited to, the following:

Qualifications:

• Associate or bachelor's degree in marketing, communications, business administration, or a related field.
• 1-3 years of experience in event, tradeshow, and conference planning. Marketing coordination and/or administrative support experience in the AEC industry is a plus.
• Excellent organizational, communication, and multitasking skills.
• Superior written, verbal, graphic design, content management and event advertising concepts.
• Excellent organizational and proofreading skills.
• Strong attention to detail with the ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook); familiarity with Adobe Creative Suite (InDesign, Photoshop, Acrobat) is preferred.
• Experience coordinating event logistics, travel arrangements, vendor communication, and shipping.
• Familiarity with CRM or Digital Asset Management (Open Asset) systems preferred.
• Team-oriented attitude with a proactive approach and willingness to learn.

Duties and Responsibilities:

• Coordinate the planning, logistics and execution of tradeshows, conferences, and firm-sponsored events across all offices; including but not limited to, registering SFCS attendees, booking hotel rooms, the shipment and return of appropriate tradeshow booth and supplies, renting furniture, etc.
• Support the development of the annual conference calendar through research and feedback from prior years, ensuring all registrations, payments and deadlines are met.
• Organizing communication with outside conference organizers, vendors, potential clients/leads.
• Database (CRM) maintenance.
• Coordinate travel and provide executive level administrative support to the business development and marketing teams while balancing multiple deadlines.
• Oversee inventory and organization of marketing materials, displays, and promotional items; manage restocking and ordering as needed.
• Collaborate with internal teams to prepare presentations, award and presentation boards, handouts, and branded materials for meetings and/or events.
• Assist with other business development related projects such as client gifting, outreach, and any additional event planning needs.
• Track event-related expenses and provide post-event summaries and metrics to evaluate ROI and participation.
• Assist with editing, copywriting, and content creation for proposals, qualifications, presentations and marketing collateral.
• Support the marketing team in maintaining brand consistency across all materials and platforms.
• Help generate and schedule social media and website content related to tradeshows, conferences, and firm activities.
• Maintain digital databases such as Open Asset and proposal libraries, ensuring information is accurate and up to date.
• Assist with photography coordination for projects and events as needed.
• Provide general administrative and logistical support to the marketing team.
• Occasionally, administrative office support may be needed.

SFCS offers a competitive salary and benefits package. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.