Job Details

Exciting opportunity to work with the executives and team members at a local well-established

family-owned business.

We are seeking a professional and organized Administrative Assistant to be the first point of contact for our customers and vendors in our Roanoke showroom. This important role helps create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, and communication.

Administrative Assistant responsibilities include greeting customers, vendors, and visitors in a friendly and professional manner and providing general administrative support to our employees.

The Administrative Assistant duties crossover into three categories: Administration, Sales, & Accounting.

The Administrative Assistant should be able to ensure the smooth running of the office and help to improve company procedures and daily operation.

Job Responsibilities by Category:

• Administration
  Oversee General Office Maintenance
  Sending/Receiving Mail & Packages
  Ordering Supplies/Keeping Supply room organized and neat
  Office Errands & Shopping
  Maintain the showroom neatness and organization on a daily basis
  Provide General Support to visitors/walk in customers
  Answer the main phone lines/field potential Sales Calls
  Oversee phone system auto attendant/ recordings
  Schedule office activities
  Assist or oversee preparation for Office activities/events
  Assist with various duties for the administrative staff
  Take payments from customers
  
  Sales
  Assist Salespeople
  Assist with pricing and ordering
  Enter Sales Orders into the system for Roanoke
  Enter Sales Orders into the system for Salem
  Enter Change Orders into the system
  Maintain Finalized Customer Files & Filing System
  Assist with Scheduling/Calendars
  Assist with reporting as needed
  Assist with putting away showroom samples when returned.
  
  Accounting
  Accounts Payable Daily Management - Roanoke & Salem
  Key invoices for Roanoke & Salem Daily
  Track Vendor Insurance Updates - make sure all vendor insurance is up to date, and that we have a copy of the insurance company's current form(s)
  Assist with Sales Tax record keeping and submit payments online
  Assist with posting credit cards and other receipts into the system
  Assist with various record keeping duties
  Assist Accounting department with various duties, including but not limited to marketing duties, and planning events.

• Microsoft Office Proficiency--Outlook, Excel, and Word
• Quickbooks Experience is a plus
• Organizational Skills
• Excellent Communication Ability
• Customer Service Skills- Ability to demonstrate cabinetry and countertop products to walk-in customers. Training is provided.
• Trustworthy to handle important and sensitive information
• Team Player: Willing to do what needs to be done to see the job is complete.
• Self-Motivated to grow and learn the position
• Work well independently
• QuickBooks basic skills a plus, but not required
• Valid Driver's License

Please note that background checks are run on all potential candidates, and drug tests are required for pre-employment. Salary is commensurate with experience. Great benefits package.

About the Company

Ideal Cabinets Design Studio is a custom cabinet shop with multiple showrooms to display our dedication to high-quality craftsmanship, outstanding design, and exceptional customer service. We work with homeowners, builders, and designers to create beautiful and functional cabinetry solutions.