Job Details

General Responsibilities:

Performs all bookkeeping tasks and intermediate skilled clerical work performing a variety of secretarial and clerical tasks in an office environment; does related work as required. Work is performed under regular supervision.

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires stooping, kneeling, crouching, reaching, pulling, lifting, fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word, and conveying detailed or important instructions to others accurately, loudly, or quickly; hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for preparing and analyzing written or computer data, operation of machines, and determining the accuracy and thoroughness of work; the worker is not subject to adverse environmental conditions.

Essential Functions:

• Performs all bookkeeping tasks for the school.
• Serving as secretary to a program or department supervisor, coordinator or related position; greeting visitors and answering telephone, providing information; typing correspondence and related matters; preparing and maintaining files and records.
• Types general correspondence, memorandum, reports, schedules, contracts, purchase orders and other materials from rough draft, copy, marginal notes, dictation, transcriptions or verbal instruction, may use desktop publishing system;
• Serves as receptionist; answers telephone, provides information, takes and dispatches messages;
• Interviews visitors and refers to proper authority for disposition;
• Responds to inquiries about programs, qualifications, test requirements, procedures and policies;
• Maintains appointment calendar, schedules appointments and meetings;
• Checks and reviews a variety of data for accuracy, completeness and conformance to established standards and procedures;
• Collects and prepares data for records and reports;
• Performs accounting functions, assists with budget tracking and administration;
• Maintains computerized records and generates appropriate reports;
• Processes work orders and purchase orders;
• Makes arithmetical calculations; requisitions supplies and materials for department;
• Processes personnel and payroll records;
• Receives, sorts and processes mail;
• May serve as secretary to site-based committees;
• Processes vandalism, accident and workers' compensation forms;
• Operates standard office, word processing and data processing equipment;
• Maintains confidential information;
• Performs related tasks as required.

Education and Experience:

Any combination of education and experience equivalent to graduation from high school including or supplemented by courses in typing and some clerical and secretarial experience.

Knowledge, Skills and Abilities:

General knowledge of standard office practices, procedures, equipment and secretarial techniques; thorough knowledge of business English, spelling and arithmetic; thorough knowledge of agency programs and policies; ability to transcribe information and type accurately and at a reasonable rate of speed; ability to make arithmetical calculations; ability to meet the public effectively; ability to operate a variety of office equipment; skill in the use of data and word processing equipment; ability to establish and maintain effective working relationships with others; ability to follow oral and written instructions.

Roanoke City Public Schools is an urban school division serving a k-12 student population of 13,800 in 17 elementary schools, 5 middle schools, 2 senior high schools, Forest Park Academy, Noel C Taylor Learning Academy, and Roanoke Valley Governor's School. A staff of 2,100 is employed in the division.