Job Details

Expense Compliance Specialist

We are seeking a detail-oriented Expense Compliance Specialist to support the organization's Travel & Expense (T&E) program within a fast-paced corporate accounting environment. This role is responsible for reviewing employee expense reports, ensuring compliance with company policies, supporting audit and reporting processes, and providing guidance to employees on expense-related procedures and systems.

The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to manage a high volume of transactions while maintaining accuracy and consistency.

Key Responsibilities

• Review employee expense reports for accuracy, completeness, and compliance with internal travel and expense policies
• Validate receipts, supporting documentation, expense classifications, and business purpose descriptions
• Identify duplicate, excessive, or non-compliant expenses and return reports for correction when necessary
• Ensure timely processing of expense reports in accordance with internal service level expectations
• Monitor corporate card activity and support compliance oversight initiatives
• Escalate recurring policy violations or unusual transactions to management as appropriate
• Track and maintain key performance metrics related to expense submissions, approvals, and processing timelines
• Analyze expense activity to identify spending trends, potential misuse, and cost-saving opportunities
• Assist with backlog management, reporting requests, and audit support documentation
• Maintain and update internal procedures and process documentation
• Respond to employee inquiries regarding expense policies, documentation requirements, and submission procedures
• Support employee training initiatives related to expense reporting tools and policy compliance
• Collaborate with internal stakeholders and third-party travel support providers to resolve system or booking issues
• Assist with additional accounting and administrative responsibilities as needed

Qualifications

• Experience reviewing expense reports and supporting travel and expense compliance processes preferred
• Familiarity with Concur or similar expense management systems is a plus
• Understanding of internal controls, financial compliance practices, and corporate expense policies
• Strong attention to detail and ability to maintain accuracy in a high-volume environment
• Ability to manage repetitive tasks efficiently while meeting deadlines
• Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications
• Strong written and verbal communication skills
• Ability to work independently while following established procedures and guidelines
• Organized, process-oriented, and capable of prioritizing multiple tasks effectively